Past Work

At Plantastic Events are proud to have produced some incredible events over the years.

Scroll through for a glimpse of some of the highlights, and to get inspired for your own event.

Hens Weekend

Mt Tamborine (QLD)

Hens Weekend @ Mt Tamborine (QLD)

Organised event from start to finish.

Coordinated general specifics with future bride in the lead up to Hens Weekend through various communication channels (face-to-face, emails, telephone) e.g., location, dates, guest list, budget, themes and any limitations
Send out Hens Weekend invitation, specific information and expectations to guest attendees
Coordination with Bridesmaids on games and contributions on the day
Coordinate with vendors/suppliers on schedule and delivery of items for the weekend
Coordinate with vendors/suppliers on schedule of pick up and drop off for guests for a full day winery tour (incl. Lunch)
Coordination of travel and accommodation of all guest attendees
Collation and reconciliation of credit accounts

Sea World (QLD)

Marriage Proposal @ Sea World, Seal Exhibit (QLD)

Organised event from start to finish.

Coordinated general specifics with husband-to-be through various communication channels in the lead up to the proposal (face-to-face, email, telephone) e.g., location, date, limitations (COVID)
Request quotation & availability on various Seal Experiences to presented to husband-to-be
Coordinated date and time with Seal Exhibit (Sea World).
Coordinate a decoy schedule with (unexpected) bride-to-be, and scheduling events to ensure the client was presentable and unaware
Coordination of travel and night-before accommodation for the (unexpected) bride-to-be
Coordination of "Surprise" engagement gift and accommodation on the night of the proposal for thew newly engaged couple

Austinville (QLD)

Wedding Event Coordination @ Austinvilla Estate (QLD)

Organised event from start to finish.

Coordinated general specifics with bridal couple through various communication methods in the lead up to the wedding (face-to-face, emails, telephone) e.g., location, guests, date, limitations, must haves.
Request for quotations on various suppliers/vendors for the event (e.g., caterer, photographer, celebrant, hair and makeup services, florist, videography, graphic designers, musicians, accommodation, dress designers, stylists, stationery).
Attend meetings with various suppliers and coordinate with the bridal couple.
Managing and updating bridal budget spreadsheets.
Collation and reconcilation of credit accounts.
Managing of RSVP.
Coordinating of wedding day timeline & run-sheet.
On the day: Coordination of bridal party, VIPs, celebrant, MC, venue staff.

A collection of events we’ve loved creating, and assisting with.

Scroll through our recent work and get inspired for your own celebration.

Bokarina, Sunshine Coast

Reception Coordination @ Cove, Bokarina (QLD)

Day Coordination Support

Assisting with both reception setup and pack down, including tables, chairs, table linens, tableware, drink stations, eskies, ice, glassware, cutlery and plates.
Supporting the venue team with moving and arranging tables and chairs throughout the event space.
Refilling drink stations and monitoring beverage stock.
Managing washing up duties and keeping used glasses, plates and cutlery clean and organised throughout the event.
Styling and presenting pre-ordered food platters beautifully for guests
Setting up candles, florals and decorative details for cocktail-style receptions.
Monitoring and emptying bins throughout the event to keep spaces clean and presentable.
Organising recycling and packing recyclable items for collection after the event.
Providing general behind-the-scenes support to ensure everything runs smoothly from start to finish.
Packing up personal items, décor and leftover food at the end of the night.
Ensuring hire items are accounted for before collection.

Erakor Island, Vanuatu

MC @ Erakor Island, Vanuatu

Welcome guests and set the tone for the event
Introduce themselves and explain the flow of the reception
Keep the event running on schedule
Coordinate with vendors (caterers, DJ/band, photographer, venue staff)
Introduce key moments (entrance of the couple, speeches, cake cutting, first dance, etc.)
Introduce speakers and give brief, engaging transitions between speeches
Manage timing of speeches to avoid overruns
Keep guests informed about what’s happening next
Handle any unexpected issues or delays calmly and discreetly
Maintain energy and engagement without overshadowing the couple
Encourage guest participation when appropriate (e.g., applause, moving to dance floor)
Make important announcements (e.g., dinner service, group photos, transport info)
Ensure cultural or traditional elements are introduced respectfully
Wrap up the event or hand over to the DJ/band for the party portion